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BNP
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The bank for a changing world

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BNP Paribas Fortis is a leading Belgian bank and financial services provider, offering a comprehensive range of financial products and services to individuals, businesses, and institutional clients. As a subsidiary of the BNP Paribas Group, it combines local expertise with global resources to support customers in achieving their financial goals.

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Tip #27 Tip for a better service

Follow up in writing

After important customer service conversations, especially those involving significant commitments or complex resolutions, sending a follow-up email creates valuable documentation and confirmation. Summarize your understanding of what was discussed and agreed upon, including specific promises made, timeframes for resolution, and any reference numbers provided during the interaction. This written record serves multiple purposes in the customer service process: it confirms your understanding of the resolution plan, creates accountability for promised actions, provides evidence if disputes arise later, and gives the company an opportunity to correct any misunderstandings before they cause further problems. Request a written acknowledgment of your summary to ensure both parties share the same expectations moving forward.